The Bipartisan Policy Center is a non-profit organization that combines the best ideas from both parties to promote health, security, and opportunity for all Americans. BPC drives principled and politically viable policy solutions through the power of rigorous analysis, painstaking negotiation, and aggressive advocacy.
As a leading Washington, DC-based think tank that actively promotes bipartisanship, BPC works to address the key challenges facing the nation. Our policy solutions are the product of informed deliberations with former elected and appointed officials, business and labor leaders, and academics and advocates who possess views from across the political spectrum. We are currently focused on policy issues related to health, energy, the economy, education, immigration, infrastructure, and governance.
The Events Coordinator will be responsible for logistics, planning, and execution of BPC events in Washington, D.C., and around the country.
ROLES AND RESPONSIBILITIES
The essential duties and responsibilities of the position include but are not limited to the following:
- Independently organize and execute public events for BPC’s policy projects, including venue selection, contracting, designing the floor plan, speaker management, coordinating A/V needs, selecting catering
- Assist in the planning of BPC-wide special events
- Create and execute staffing plans for events, including leading pre-event briefings and designing prep materials for staff
- Collaborate with Project Area leads to design programming including, determining event needs and budget; assisting with speaker management; developing pre-event briefings and day of stage management
- Interact with VIPs including BPC leadership, elected officials, and corporate executives
- Draft runs of show, load-in schedules, emergency preparedness plans, logistics memos, and seating charts
- Develop event email marketing strategy, including drafting and sending email marketing materials (invitations, reminders, webcast notices, and post-event surveys) and work with program staff to build audience lists in Microsoft CRM database
- Manage onsite execution of events including set-up, tear-down, registration and vendor crews
- Complete event follow-up including completing post-event forms and budgets, recording all pertinent event data, and final invoice payments
- Collaborate with Digital team to maintain accurate information on the BPC website
- Collaborate with legislative and fundraising teams to incorporate Capitol Hill and donor audiences when applicable
- Collect and review post-event data and participate in post-event debriefs with event stakeholders
- Maintain high standard of event execution, stay up to date on industry trends and innovations, and work to consistently improve the overall quality of BPC events
QUALIFICATIONS
- Bachelor’s degree
- Three to four years of relevant experience in event/meeting planning; virtual event experience a plus
- Strong organizational and interpersonal skills
- High degree of attention to detail and ability to respond effectively to changing circumstances
- Ability to interact comfortably with elected officials, corporate executives. and other VIPs
- Ability to manage multiple tasks with various deadlines; communicate effectively; and work in a team environment
- Ability to work event-based hours including occasional nights and weekends, as needed
- Broad understanding of, and interest in current policy issues
- Experience using database software a plus
BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send resume, cover letter, and references. Please submit materials as one file. Candidates must be authorized to work in the United States. BPC does not sponsor employment visas.
BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.